Annual Meeting Minutes: The Freeman Creek Pipeline and Water Association

Meeting called to order by Steve Walb at 9am. Roberts Rules of Parliamentary Procedure were followed for the meeting as required.

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Steve requested an update of contact information from the membership. (NOTE: We have bad email addresses for the DeLeo’s, and also the Burrs)

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Bill Hess counted and reported registered members and proxies. Qualified with a quorum, Bill moved on and gave his treasurer’s report. He estimated we had about $8,600 in spendable cash for the coming year. He also reported that only two members had chosen to make partial payments of the new dues.

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Steve Walb reported on Old Business from last year. He that Upper Pine Fire Protection District validated that they would use our hydrant(s) if emergency needs dictated it, and we have a written agreement with UPFPD.

John Fitzpatrick reported last year’s repair/replacement of the fence around the springs. The cost of the project was $4,600.

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Wayne Barron gave his Water Operator’s report.

• Raw water testing requirements were acceptable.

• We converted our classification from transient seasonal system to a community system. This brought significant testing and incremental costs to the system.

• Wayne reported that if our quarterly trace mineral testing at $2,000/quarter continues to come back with superior results as we have in the first couple of quarters, then we would revert to only having to perform that test once every 9 years.

• We also need to perform a chlorine by-product test in August.

• We also had to perform a lead and copper test on 5 homes. The results were well below the required limits.

• Wayne reported that he was going to investigate some type of automated testing equipment. We did have some equipment donated to us by the CO Rural Water Assn. He said he needed to figure out where to install it and how to get the information.

• Wayne also reported on the plan to refresh the Upper Spring.

• Discussion occurred around the timing of the fee waivers for the Freeman Way lots. Each is in their 3rd and last year of the waivers. For the 2020/2021 billing period, each will be billed.

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We moved to Board Reports and discussion of the priority projects. They are as follows:

Refresh the Upper Spring.

• Repair the leaking valve at the hydrant. (Completed)

• Re-configure the piping between the two storage tanks. When we do this we need to inspect the large storage tank as it is due for its 3-year check.

• Replace pipeline from hydrant to the Ward Box. Ad a hydrant at the Ward box and improve fire truck access.

• Replace the pipeline from the storage tanks down to the Y Box.

• Replace the 2-inch pipeline from the Y Box to the Taylor Box across from Dee Dee’s house. This project may not be necessary if Travis can re-configure some other lines. Requires permission from Dennis Outcalt.

• Replace pipeline from the King residence to the end of Ho-Hum at the top at the Aisenstadt residence.

• Add 15,000 incremental gallons of storage.

• Add blue T-posts at each main valve in the system to make it easier to find it.

• Solicit some grant funds from a variety of sources. John Fitzpatrick has volunteered to take the lead in this.

The discussion then turned to the volunteer nature of our system, and the need for members of the system to step forward to help with testing and maintenance. We reported that Valerie Horner would accept the Treasurer position on the Board vacated by Bill & Barb Hess. We also need to fill one more Board position. (Secretary) We discussed adding a camera system to monitor testing equipment remotely, although it would admittedly be expensive to do that.

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The meeting was opened to the membership for Q&A.

• We invited members to train on the system. Not sure if anyone signed up to do that.

• We discussed those who accept the volunteer testing and maintenance need to take ownership during their commitment period.

• It was suggested to create a trouble-shooter guide.

• A request that if a project causing water outage/road blockage occurs we need to give notice on the webpage to the members.

• An FCPWA webpage will be developed by Garrett Moedl in the coming months. The intent is for it to be a one-stop location for information to the membership about projects, test results, service interruptions, road blockage, etc. Steve Walb and Garrett Moedl will work together in the coming months to coordinate development, and then announce it to the membership via an email blast, and also include a reminder when the annual billing notices go out from Valerie Horner in the spring.